MarsCon Convention Policies and Code of Conduct

To ensure a memorable and respectful experience for all participants, we’ve outlined detailed guidelines and policies. These policies apply to all people who have purchased membership, volunteers, staff, guests, vendors, and artists. Please familiarize yourself with all convention rules and guidelines provided. Respect convention facilities, venues, and property.

By attending MarsCon you agree to adhere to the following policies:

Badges

You must wear and visibly display your MarsCon membership badge at all times to be admitted into any MarsCon event space or function. Badges are non-transferable. If you are asked to show your badge and/or identification by any MarsCon staff, you are required to do so. Lost badges will not be replaced, and you will be required to purchase a new MarsCon registration.

Anti-Harassment Policy

MarsCon is committed to providing a safe, respectful, and inclusive environment for all attendees, guests, volunteers, and staff. We value diversity and welcome individuals from all backgrounds, identities, and perspectives. Harassment in any form will not be tolerated during the convention. Harassment includes, but is not limited to:

1. Verbal Harassment – Offensive comments, slurs, or derogatory remarks related to race, gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, age, religion, or nationality.
2. Physical Harassment – Unwanted physical contact, unwelcome advances, or any form of physical intimidation.
3. Sexual Harassment – Unwanted sexual advances, requests for sexual favors, or any other verbal or physical conduct of a sexual nature.
4. Stalking or Intimidation – Following someone around the convention, repeatedly contacting them against their wishes, or engaging in any behavior that causes fear or distress. Please do not photograph individuals without their consent, especially if they appear uncomfortable or are engaged in private activities. Cosplay is not consent.
5. Bullying or Threats – Deliberate intimidation, targeted humiliation, or threats of violence.

Reporting Harassment – If you experience or witness harassment or feel uncomfortable due to the actions of others, please report it immediately to any MarsCon staff member. You can also report harassment at the convention registration desk.

Consequences of Violating this Policy – Anyone found to be violating this policy will be subject to appropriate actions, including but not limited to warnings, expulsion from the convention without refund, and involvement of local law enforcement if necessary.

Costumes and Weapons/Props

At MarsCon, we celebrate creativity, imagination, and the diverse characters from the worlds of science fiction and fantasy. Costumes are a wonderful way to express your passion and fandom. To ensure a fun and respectful environment for all attendees, we have established the following costume policies and requirements:

General Requirements:

1. Respect Others – Costumes should not include elements that could be considered offensive, insensitive, or that could make others uncomfortable based on race, gender, religion, sexual orientation, disability, or any other characteristic.
2. Appropriate Attire – Ensure that your costume maintains a level of decency suitable for a public event.
3. Safety First – Avoid costumes that could pose a safety risk to yourself or others. This includes sharp or pointed props, or any items that could potentially cause harm.
4. Children’s Costumes – Costumes worn by children should be suitable for their age and the convention environment. Ensure that the costume is comfortable and safe for the child.

Weapons and Props – all weapons and props as part of costumes must comply with the following requirements:

1. Safe and Non-Threatening – All props should be safe, lightweight, and made of materials that do not pose a risk of injury or harm to others. Blunt and lightweight materials such as foam, rubber, cardboard, or plastic are encouraged.
2. Peace-Bonding – Upon entry, all weapons and props must be presented to convention staff for inspection and peace-bonding. Peace-bonding involves securing or marking the item to indicate it has been inspected and deemed safe for use within the convention. Approved props will be marked in a visible manner by convention staff to indicate compliance with safety regulations.
3. Carrying and Display – Props and weapons must be carried openly and visibly in convention areas at all times. Concealed or hidden weapons are strictly prohibited.
4. Non-Threatening Behavior – Use of props or weapons should not intimidate, threaten, or cause alarm to other attendees. Engage in respectful and non-threatening behavior while displaying your props.
5. Attendees are solely responsible for the weapons and props they bring or wear as part of their costume. MarsCon assumes no responsibility or liability for any incidents involving weapons/props brought by attendees. Attendees agree to indemnify and hold harmless MarsCon from any claims or liabilities arising from their wearing or use of any costume, weapon, or prop during the convention.

Prohibited Items – the following are expressly prohibited at MarsCon, regardless of any costume or circumstance:

1. Functional Firearms – functional firearms and live ammunition are strictly prohibited.
2. Projectile Weapons – Projectile weapons such as bows, crossbows, slingshots, or any item that launches projectiles (even harmless ones) are not allowed. Note that an official MarsCon program (one that is listed in the MarsCon program book) for harmless projectile weapons (Nerf guns) is an exception to this prohibition.
3. Explosive or Pyrotechnic Devices – Any object that includes pyrotechnics, fireworks, smoke bombs, or any explosive devices are strictly prohibited.
4. Real Uniforms – MarsCon attendees shall not wear uniforms of official law enforcement, emergency services, or military personnel. Such uniforms are not permitted as costumes, nor shall anyone impersonate or attempt to impersonate such individuals. Costumes that indicate allegiance or affiliation with any real political or military movement are strictly forbidden.

Social Media Sharing

At MarsCon, we encourage attendees to share their experiences and excitement about the convention on social media platforms. However, it is essential to uphold respect, privacy, and the overall positive atmosphere of the event. When posting convention photos online, be mindful of others’ privacy and obtain consent before tagging or posting photos that include identifiable individuals. When sharing any content created by others, provide proper credit and attribution to the original creators whenever possible. If expressing personal opinions, ensure they are clearly stated as individual perspectives and not representative of MarsCon as an organization. MarsCon reserves the right to request the removal of any content that violates MarsCon’s policies including MarsCon’s anti-harassment policy, or that adversely impacts the convention’s reputation or attendees’ experiences.

We ask that you use official convention hashtags in posts to enhance visibility and unity among attendees.

Event Space and Convention Area Usage

To ensure the smooth operation of the convention and the comfort of everyone, please observe and adhere to the following policies regarding the use of event space and convention areas:

Public Areas – Convention areas, including hallways, lobbies, panel rooms, vendor halls, and designated event spaces, are considered public areas. Please respect the rights and comfort of others when using these spaces. Use convention areas, such as lounges or seating areas, considerately. Keep pathways clear and allow for the free flow of traffic. Maintain reasonable noise levels in shared spaces. Be mindful of others, especially during discussions, social gatherings, or late-night activities. Help maintain cleanliness by disposing of trash in designated bins and keeping common areas tidy.

Use of glitter, confetti, fog machines, or smoke machines is prohibited anywhere in the hotel. Using sprinkler heads to hang decorations is also prohibited anywhere in the hotel.

Reserved Spaces – Certain areas may be reserved by MarsCon for specific activities or events. Respect these designations and avoid trespassing or disrupting activities in reserved spaces unless you are actively participating.

Panel and Event Rooms – Attendees are encouraged to attend scheduled panels, workshops, and events. Respect the speakers, moderators, and fellow attendees during these sessions.

Dealer’s Room and Vendor Halls – Avoid blocking aisles or disrupting other attendees’ access to vendor tables.

Personal and Group Activities – If planning a group gathering or meetup, please coordinate with convention staff to ensure space availability and compliance with convention policies. For photo or video shoots within convention areas, be mindful of other attendees and seek permission before including them in your shots.

Accessibility and Accommodations – Respect accessibility guidelines and provide space for attendees with disabilities or special needs. Respect designated areas or accommodations for nursing, prayer, quiet reflection, or other specific purposes.

Certain MarsCon events spaces may have additional policies related to entry and conduct that will be posted outside of the space.

Lost and Stolen Items

MarsCon is not responsible for any items lost, missing, or stolen during the convention. You are solely responsible for your own personal property. If you come across any lost or abandoned property, MarsCon asks that you please turn that in to the MarsCon Registration Desk. Inquiries about any missing or lost property should also be directed to the MarsCon Registration Desk.

Advertising, Flyers, and Solicitation

Do not distribute or display any advertising materials, flyers, leaflets, or promotional items without prior approval from MarsCon. Soliciting, canvassing, or promoting services, products, or events without authorization is not permitted within convention areas. Any approved advertising or promotional materials must be displayed or distributed in designated areas specifically designated for such purposes. MarsCon convention staff reserves the right to remove any unapproved advertising materials found in convention areas without prior notice.

Unauthorized Vendors Prohibited

Unauthorized vending or sale of goods within convention areas is strictly prohibited. Only vendors approved and designated by MarsCon are permitted to conduct sales or offer goods within the convention areas.

Food and Beverage

No food or beverage of any kind may be brought into any MarsCon event space or function. If you violate this policy, MarsCon and hotel staff have the right to remove you from the convention if you refuse to comply with this hotel requirement. We encourage you to patronize the hotel restaurant and other food and beverage establishments provided by the hotel.

Alcohol

MarsCon strictly adheres to all state and local laws and regulations regarding alcohol consumption, as well as hotel policies. Attendees are responsible for their alcohol consumption, and MarsCon assumes no liability for alcohol consumption by attendees. Please drink responsibly and be mindful of your own and others’ well-being. Intoxicated or disruptive behavior due to alcohol consumption will not be tolerated. Anyone causing disturbances or violating convention policies while under the influence of alcohol may face immediate removal from the premises.

Room Parties Disclaimer – MarsCon does not organize or officially endorse room parties held by attending guests. Any room parties organized by hotel guests are independent of the convention and are considered private events hosted by the individuals involved. As such, room parties held by attendees are separate from official convention activities and MarsCon assumes no responsibility for these events. Guests hosting or attending room parties are responsible for their actions, conduct, and adherence to all local laws, including those related to alcohol consumption, noise levels, and room occupancy limits. MarsCon, its organizers, staff, and volunteers are not liable for any incidents, damages, or disputes arising from room parties held by attending guests. Attendees participate in these events at their own risk.

Anyone holding room parties, whether private or open, should arrange on their own with the hotel to place their room reservations in an area designated by the hotel.

Smoking

Smoking, including the use of electronic smoking devices, is not permitted in any of the convention facilities.

Prohibition on Illegal Substances

The possession, distribution, or use of illegal substances within convention areas is strictly prohibited. Attendees must comply with all local, state, and federal laws regarding illegal substances. Violations may result in immediate removal from the convention without refund.

Children

Children should be supervised by a responsible adult throughout the convention. Parents or legal guardians are responsible for the conduct of their children at the convention. Select MarsCon event spaces may have minimum age restrictions for entry.
Please help maintain a family-friendly atmosphere by being mindful of language and behavior around children.

Animals

Animals are not permitted within the MarsCon event space or at MarsCon functions, except for registered service animals with valid identification. MarsCon is a supporter of local humane societies and may allow the humane society to bring their animals to the specific event function.

Media Consent and Release Policy

By purchasing a membership to MarsCon, all attendees grant MarsCon unrestricted permission to use and re-use their name and likeness, any statements provided by the attendee (including voice recordings), and any images, photographic portraits, editorials, video, digital or film images, or any pictures taken of the attendee, whether individually or in conjunction with other photographs, in any printed or videographic matter, in all media (including the Internet), taken or captured by MarsCon staff or their designees for any purpose allowed by law. This includes, but is not limited to, publicity, illustration, promotion, art, editorial, advertising, trade, and other media activities for the benefit of MarsCon. Attendee waives any right to inspect or approve the finished product or products that may be used in connection with the above-mentioned matter. Attendees further understand they may not be informed in advance of the specific use of their name, statement(s) or image(s). Attendees understand that any photographs, videos and other media taken by MarsCon staff, or their designees will be included in MarsCon files and presented on the MarsCon website or other social media. Attendees agree that the images and copyright privileges of the images shall be the sole property of MarsCon, will not be returned and that attendee will have no right or interest in them. Attendees understand and acknowledge they will NOT receive any compensation for the use of their name, statement(s) or image(s), as it is used in conjunction with the representation and promotion of MarsCon. Attendees hereby hold harmless and release MarsCon, and all people acting under their permission or authority, from any liability in connection with the use of their name, statements and images as outlined above. This consent is given in perpetuity and does not require prior approval by the attendee.

Acceptance of MarsCon Policies and Consequences of Policy Violations

By attending MarsCon, convention attendees acknowledge and agree to all the terms outlined in these convention policies. In addition, all local, state, and federal laws, statutes, and ordinances must be followed. Attendees agree to follow all instructions from convention staff regarding these policies, including decisions regarding compliance therewith. MarsCon reserves the right to change or modify any policy at any time without prior publication notice.

Anyone found to be violating these policies will be subject to appropriate actions, including but not limited to warnings, expulsion from the convention without refund, denial of admission to future convention activities, and involvement of local law enforcement if necessary.